Common challenges employers face with timekeeping include employees clocking in earlier than scheduled, clocking out later than scheduled, having co-workers punch their timecards for them, forgetting or neglecting to clock out for breaks, and adding hours to their time records. Past employee surveys in Canada, Australia, China, France, the U.K., Mexico, India, and the U.S. have found that more than a quarter and as many as three quarters of employees admitted to cheating on timekeeping records.
Is This a Surprise?
This is not news to most people who operate a business, work in HR, or process payroll with time clocks. Employers legally have to keep accurate records of time and labor. Routine discrepancies in timekeeping and payroll, even if minor, may trigger Department of Labor scrutiny and costly findings of recordkeeping violations, potential DOL investigations, or class action lawsuits for unpaid wages. While many businesses feel that employees who work outside an office create a challenge in recording accurate time, mobile time clocks remove the challenge and can reduce potential liability by creating an accurate computerized record of workers’ time and attendance with real-time records and expanded capabilities.
What Employers Can Do
So what should employers do to keep from paying for work not performed? It’s a challenge, especially with a mobile workforce, but one way to approach it is to eliminate the manual time process and go to a computerized system. Additionally, training managers, supervisors, and employees on your company’s timekeeping system and policies and the importance of accurate, honest timekeeping records contributes to a culture of integrity and compliance.
Using a payroll service that provides workforce solutions helps streamline time and labor management, improve accuracy, and save money. Using mobile time clock apps or software takes much of the manual process out of timekeeping. Biometric terminals that record start and stop time with processes like finger recognition, web entry to collect timekeeping records from anywhere, telephone solutions for recording time, and mobile apps that work with GPS are all systems that help prevent inaccuracies and automate the timekeeping process.
Benefits of Using Mobile Time Clocks
Many mobile time clocks have simple, easy-to-use interfaces so employees can clock in wherever they are with smart phones. Some solutions, like iSolved Mobile, allow crew leaders to clock in an entire group of employees. Mobile time clocks with GPS tracking capabilities enable managers like busy general contractors, superintendents, and site managers with employees and crews in different locations to easily see where all their workers are at any time.
Mobile time clocks benefit employers and employees in various ways. They make it easy to submit an accurate account of time worked, update managers and supervisors on the status of the work and enable them to manage mobile employees more easily. Mobile solutions also accommodate reminders about overtime, breaks, and proper rest periods and clocking in and out.
Case studies have shown that employers are able to reduce or eliminate supervisory positions when they use mobile time clocks. Using mobile time clocks with GPS can help save even more with reduced fuel expenses, less paper administration, and more accurate time and labor deployment.
Mobile time keeping solutions are ideal for any employer with a mobile workforce that goes out to various work sites. Construction, landscaping, security, property maintenance, cleaning, and HVAC sales and service companies are just a few of the types of businesses for which mobile time clocks create real monetary and service value.