Biometric time and attendance systems have become one of the most popular solutions for ensuring payroll accuracy, eliminating time fraud and increasing security. This state-of-the-art technology is leading the industry by providing integrated systems at a reasonable cost.
Biometric time and attendance systems primarily center on three designs: fingerprint readers, hand readers and facial scanners. The fingerprint systems provide an interface that is easy for employees and very affordable. However, there are sometimes problems with fingerprint recognition when finger injuries occur or dirt collects on the finger. In order to overcome fingerprint issues and increase the level of security, the hand reader design adds elements to improve recognition, such as hand shape. The additional identification features work together for decreased sensitivity while maintaining security. Facial recognition systems have improved tremendously over the last two years and now provide touch-free solutions, but facial scanners remain expensive and therefore are not a typical choice among the majority of businesses.
While facial scanners can cost a pretty penny, fingerprint and hand readers are an economical solution for biometric time labor management. In addition, the cost of biometric time and attendance systems is offset significantly by the elimination of “buddy punching” (one employee clocking in for another employee) and other time fraud. Many businesses are unaware of the amount of lost time and increased wages occurring due to manual manipulation of time cards or an unsecured device. Even the small, “harmless” amounts quickly add up in terms of lost productivity and inflated payroll costs.
In addition to eliminating time fraud, biometric solutions can decrease the need for time-intensive tracking tools such as spreadsheets, emails and paperwork. Current technology can also add efficiency to core Human Resource functions such as personnel tracking, employee scheduling, time off requests and payroll. Finally, increased accuracy in the accrual of and use of sick and vacation time allows for further cost savings.
To maximize the potential of a biometric time and attendance system, best practices include:
- Combining the biometric reader with a software solution that allows for custom configuration and automated compliance. It is important to be able to set rules for rounding, breaks and accruals based on company policy.
- Taking advantage of integrated cloud-based time and attendance software to eliminate paper processes and catastrophic data loss.
- Selecting a software package that can seamlessly integrate into the payroll system to increase payroll accuracy and reduce the time required for payroll.
- Considering employees when selecting products and software. The success of a new time and attendance system is greatly dependent upon employees embracing it. Adding the ability for employees to see hours, request time off and access information are popular selections to increase employee buy-in. Be prepared to deal with employees that claim the reader does not work, as most cases are a result of employee change avoidance and not device malfunction.
- Communicating the benefits during rollout: accurate time, reduced paper and the ability to access information online.
Employers can expect substantial cost reduction and significant improvements in efficiency by incorporating the security and accuracy of biometrics into time and attendance systems. PAYDAY has created a helpful ROI Calculator to assist organizations in determining the savings that can be expected from upgrading their current systems to biometric readers and cloud-based software.
Check out our free ROI Calculator or contact us to ask about our advanced line of biometric time and attendance solutions.