Employers must provide employees with a federal Wage and Tax Statement (Form W-2) by January 31, per Section 13050 of the California Unemployment Insurance Code (CUIC). Failure to provide a Form W-2 to each employee, or provide false or fraudulent statements, are subject to a penalty of fifty dollars ($50) for each such failure and the possibility of additional penalties.
For more information on Form W-2 visit the Internal Revenue Service (IRS) Employer’s Tax Guide publication site.
Effective January 1, 2008, all employers are required to notify all of their employees of the federal Earned Income Tax Credit (EITC).
Assembly Bill 650 requires any employer who is subject to, and is required to provide unemployment insurance to employees, to notify all employees that they may be eligible for the EITC. Employers shall give notification within one week before or after, or at the same time, they provide employees with an annual wage summary (IRS Form W-2, 1099).
Employers must provide notification to employees by either handing it directly to the employee or mailing it to the employee’s last known address. Posting of this information on an employee bulletin board will not satisfy the notification requirement.
The notification shall include instructions on how to obtain any notices available from the IRS about this requirement. The sample notice below is provided by the California Employment Development Department (EDD). For more information on the EITC, visit the IRS website.
Notice to Employees
“Based on your annual earnings, you may be eligible to receive the earned income tax credit from the federal government. The earned income tax credit is a refundable federal income tax credit for low-income working individuals and families. The earned income tax credit has no effect on certain welfare benefits. In most cases, earned income tax credit payments will not be used to determine eligibility for Medicaid, supplemental security income, food stamps, low-income housing or most temporary assistance for needy families payments. Even if you do not owe federal taxes, you must file a tax return to receive the earned income tax credit. Be sure to fill out the earned income tax credit form in the federal income tax return booklet. For information regarding your eligibility to receive the earned income tax credit, including information on how to obtain the IRS Notice 797 or any other necessary forms and instructions, contact the Internal Revenue Service at 1-800-829-3676 or through its Web site at www.irs.gov.”
California now offers its own Earned Income Tax Credit (EITC) starting with calendar year 2015 tax returns. This credit is offered in addition to the existing federal EITC. For more information on qualifying for the California EITC, visit the California Earned Income Tax Credit (Cal EITC) page.
Individuals, partnerships, corporations, or other organizations engaged in a trade or business in California may have a requirement to report independent contractor payments. If the IRS or FTB requires that you provide an information return (Form 1099) to an independent contractor, failure to provide such form by January 31, may result in a penalty as indicated in the California Unemployment Insurance Code or the Revenue and Taxation Code.
PAYDAY Workforce Solutions provides a single database SAAS solution for Human Capital Management (HCM) including payroll, human resources, time management, benefits administration and onboarding to companies of all sizes and in various industries.
625 The City Drive South, Suite 250
Orange, CA 92868